Expenses made easy

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Employees spend and you get instant visibility.

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Transaction details are captured automatically.

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Review, approve, and sync in seconds.

Don't just take it from us

"[BILL] is saving CrewTracks hundreds of hours per month. [BILL] provides a user-friendly system for requesting, spending, and tracking money—and it's free! It's an absolute no brainer."
Bryant Jensen
Controller at CrewTracks
"[BILL] saves my finance team anywhere from 30-50 hours a month. Now, my departments have instant access to the funds they need to get the job done."
Michael Card
Controller at Crumbl
"[BILL] has cut down so much time we spent hunting down receipts. What used to take 90 hours a month, takes two."
James Streeter
AP Manager at Westland Construction
App interface showing bar charts for budgets: Travel mostly spent; Events halfway; Software partially spent, on blurred office background.

Expense tracking software with real-time visibility

Instead of juggling multiple systems, keep it simple. Track, manage, and control all business expenses in a single platform that’s already seamlessly connected to your company cards.

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Fast and efficient reconciliation

You have better things to do than manually reconcile credit statements. With BILL, expenses are automatically coded and synced to your accounting software, turning your weeks-long project into a few clicks.

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Person holding a smartphone with BILL Spend & Expense app, displaying various transactions and icons next to receipts.

Fully automated expense reports

Expense reports? Handled. BILL Spend & Expense automatically matches receipts, categorizes expenses, and verifies transactions—so you don’t have to.

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Expense control at your fingertips

Fraud and overspending? Not on our watch. BILL puts you in control with real-time views of expenses. Employees can’t overspend, virtual cards keep recurring subscriptions in check, and cards can be frozen and created instantly.¹

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Digital card with "NYC Trip" and a $1,450 travel budget, shown over a blurred cafe setting.
“We’ve saved significant time creating and processing expense reports—at least 60 hours a month as a company.”
Lou Lombardo
CFO at Golf Genius
Read the case study
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Simple and powerful expense management

Control spend before it happens
Set auto-enforced limits, transaction restrictions, controls, and submission requirements across budgets to keep spending in check.
Get instant insight
Don’t wait until the end of the month. See all transactions in real time as they flow into your dashboard.
Automatically categorize transactions
Set card, merchant, budget, and user rules to categorize transactions as soon as they happen.
Integrate with your accounting software
Customize BILL Spend & Expense to mirror your chart of accounts, saving you hours of manual data entry for the fastest month-end close possible.
Quickly reimburse employees
BILL reimbursements are free and make handling off-card expenses, like mileage or cash spending, easier than ever.
Review expenses
AI-powered validation helps ensure transaction accuracy, allowing you to quickly review and approve or deny transactions.
Help prevent fraud
With enforceable budgets, virtual cards¹ for every employee, and dispute resolution, you get fraud and overcharge protection in one powerful package.
Person using a laptop showing a BILL expense management dashboard at a table with a plant and an orange tumbler nearby.
Illustration showing "670 hrs per year" with a clock, and "$40,536 per year" with a hand holding a cell phone.

Calculate your savings

Use our calculator to see how much time and money you can save for your business with BILL.

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Frequently asked questions about expense management

Why is expense management important?
Expense management allows you to see and control every dollar, no matter where it’s spent or who swipes the card. Increased visibility into your expenses helps you make informed choices that fast track your business goals.
What is an expense management system?
An expense management system tracks each and every expense incurred by your business, from the swipe of the card to the expense report categorization.
What should be included on an expense report?

Expense reports are submitted to the finance department by employees who make purchases on behalf of the company. Expense reports should include the following:
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  • Employee Name
  • Department
  • Budget or category for the purchase
  • Item(s) purchased
  • Date and time of the transaction
  • How the transaction was paid
  • Total amount spent
  • Vendor
  • Approvals
How should you categorize business expenses?
Expense categorization needs to be clear and simple, so that everyone knows exactly where the money is going—from employees recording business expenses to the finance team utilizing accounting software. Common expense categories include payroll, rent or mortgage, and travel, but you’ll need to tailor expense categories to your business needs.
How often should expense reports be submitted?
The sooner you submit an expense report—the better. Expense reporting traditionally takes between 30 to 90 days from point of spend to reimbursement. That’s why BILL’s platform creates expense reports automatically so no spending is entered at the last hour, pushing you over budget.
How long do expense reports take
It generally takes employees around 20 minutes to submit an expense report, and can take up to three months for the transaction to be fully recorded—unless you use BILL. With BILL Spend & Expense your expense report is automatically generated and submitted with one click, right when the transaction is made.
What is the difference between expense management & budgeting?
Budgeting is the road map you create for your business, planning how much money will go to each expense. Expense management is your budget in action. Expense management is the recording and tracking of every expense incurred by your company, which in turn can inform your budgeting process.
Can I use Google Pay or Apple Pay?
Yes! You and your employees can use tap to pay options and the wallet of your choice.
¹The BILL Divvy Card is issued by Cross River Bank, Member FDIC, and is not a deposit product.
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Ready to automate your expense reports?

Join the millions who pay or get paid with BILL.

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