Save time and gain more control by streamlining and customizing your AP approval groups and policies.
Track approvals every step of the way
Check approval status anytime and send reminders with the touch of a button.
Maintain separation of duties
Control which bills need approval, by whom, and when approvals are due.
Increase fraud protection
Require a second approval with dual control to minimize fraud and errors.
No more manual payment approvals
Request and accept approvals electronically instead of chasing down physical signatures.
Automatic routing
Send the right invoices to the right people, at the right time.
Approvals on the go
Verify and accept approvals digitally using the mobile app—anywhere, anytime.
Customize groups
Easily designate approval group members and associated responsibilities.
Tailor specific policies
Set up custom policies based on required approvers, dollar amounts, and more.
Post transaction review
Choose which transactions need to be approved, who needs to approve them, and if the approvals can be made sequentially or non-sequentially.
Customizable approval flows
Add and remove layers of approval to match your org chart and apply these custom flows to transactions and reimbursements.
Track and manage approvals in real-time
View what transactions need approval from your BILL Spend & Expense dashboard where you can easily approve and deny pending transactions.
Businesses recognize the benefits of streamlined approvals
Frequently asked questions
Approval groups are a designated group of approvers you set up and assign to bills or policies, then any approver in the group can approve the bill. You can use approval groups, single-user approvers, or a combination of both. Once one approver from the group has approved, the bill is routed to the next approver/approval group, or is marked as approved if no more approvers are listed.
Approval groups are a designated group of approvers you set up and assign to bills or policies, then any approver in the group can approve the bill. You can use approval groups, single-user approvers, or a combination of both. Once one approver from the group has approved, the bill is routed to the next approver/approval group, or is marked as approved if no more approvers are listed.
Editing or deleting a policy will only apply to future bills/vendor credits. Changes are not retroactive meaning that bills that are already created would need to be edited manually to reflect the new policies. Administrators can pay unapproved bills, as long as those bills have the required approvers assigned.
Editing or deleting a policy will only apply to future bills/vendor credits. Changes are not retroactive meaning that bills that are already created would need to be edited manually to reflect the new policies. Administrators can pay unapproved bills, as long as those bills have the required approvers assigned.
Users with appropriate permissions can view bill approval options in the settings. Only Administrators or users with custom roles that include permissions to edit company preferences can manage approval preferences and policies.
Users with appropriate permissions can view bill approval options in the settings. Only Administrators or users with custom roles that include permissions to edit company preferences can manage approval preferences and policies.
If you no longer want new bills to require approval(s) before you pay them, you can disable approvals.
If you no longer want new bills to require approval(s) before you pay them, you can disable approvals.
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